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Getting startedInviting staff members

Inviting staff members

Reviewed 2026-08-30

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Adding a name to the staff catalog is not the same as giving that person an Orya login. Invitations belong to one salon: when the person accepts, they can sign in and work at that location. Use the staff catalog when you are building the roster, or Users when you are assigning access from permissions.

Who needs an invite

Anyone who should sign in and work inside this salon needs an invitation (or an existing membership). People you add only so they appear on the calendar still need a login invite before they can open Orya themselves.

One salon at a time

The invite is for one salon under your organization. Accepting it opens access to that location—not every location you own.

Invite from Staff

Invite new people from the staff catalog, or open a professional, choose edit, then send Invite to log in.

Send a Staff invite

  1. Open Settings → Studio → Staff.
  2. Choose Invite professional for someone who is not on the roster yet, and complete the invite flow.
  3. Or open an existing professional, choose Edit, then Invite to log in.

Invite from Users

  1. Open Users under Settings.
  2. Assign a role, then invite the person by email.
  3. Pick the salon staff role they should receive when they accept.

Related tabs

Users also shows tabs for comparing permissions, adjusting one member, and reviewing the audit log so you can see who already has access. Deeper role details are in the roles and bookable staff article.

New versus existing Orya accounts

  1. If the email already has an Orya account, send the invite link and have them sign in to accept.
  2. If they are new to Orya, add the professional (or invite by email) first.
  3. Send a login invite when you are ready so they can create an account.

After signup

Someone without an account is guided through signup and then returned to the invite page so they can accept after confirming their email.

Accepting the invite

  1. The invitee opens the invite link.
  2. They sign in or finish signup.
  3. They accept on the staff invite page to activate access for that salon with the role you chose.

Email must match

They must accept while signed in as the same email the invitation was sent to. A different signed-in account cannot claim the invite.

Roles at invite time

Salon staff invites typically use Manager, Stylist, or Receptionist. Owner is tied to salon ownership—you do not hand it out as a normal invite role. The role shapes what the person can see and manage; whether they appear as bookable on the calendar is set separately.

Next read

For role meanings, bookable availability, and fine-tuning access, see Roles, permissions, and bookable staff. This invite guide does not repeat the full permission list.

Contents

  • Setting up your first salon
  • Finding your way around Orya
  • Inviting staff members
  • Organization, salons, and your active location
  • Roles, permissions, and bookable staff

On this page

  • Who needs an invite
  • Invite from Staff
  • Invite from Users
  • New versus existing Orya accounts
  • Accepting the invite
  • Roles at invite time

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